Cardinal Flight Event Approval Process

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Steps for Event Organizers

Interested in having your event recognized as an approved experiential learning opportunity for College of Business students? Submit your event to Cardinal Flight for review and consideration.

  1. 1
    Request event approval

    Before promoting your event as a Cardinal Flight opportunity, submit the following information to cardinalflight@louisville.edu, at least 7 business days before the event date.

    • Event name and description.
    • Event date, time and location.
    • Event organizer/contact information. 
    • Event registration or posting URL (EngageUofL or other event platform).
    • Target audience.
    • Description of the student experience (what students will do, learn or gain through participation).
    • Indicate which NACE Career Readiness Competencies are supported by this event.
    • Attendance tracking method.

    The Cardinal Flight team will review the information provided and confirm whether the event meets program criteria.

  2. 2
    Promote your approved event

    After approval is confirmed:

    • Use the Cardinal Flight Approved digital stamp on all marketing materials (e.g., flyers, digital posts, emails). The stamp should only be used after approval has been granted.
    • Access the approved digital stamp here: Cardinal Flight Approved Digital Stamp.
    • Submit the final event flyer to the Cardinal Flight administrator.
    • Include the statement: “This event is Cardinal Flight approved” in the event description on the platform where the event is promoted.

    The event organizer may use their preferred event platform for promotion. If the event is not already available in EngageUofL, the Cardinal Flight administrator will add the approved event to EngageUofL as the central hub for Cardinal Flight events and attendance tracking, including a link to the appropriate event registration or RSVP page.

  3. 3
    Submit attendance after the event

    To ensure students receive Cardinal Flight credit, event organizers must provide an attendance list to the Cardinal Flight administrator after the event.

    Attendance lists must include:

    • Student first name.
    • Student last name. 
    • UofL email address.

    A valid UofL email address is required for Cardinal Flight credit. Personal email addresses cannot be used for attendance verification.

    Attendance lists should be submitted to: cardinalflight@louisville.edu within 3 business days after the event.

    The Cardinal Flight team will use the attendance information provided to record student participation.